MailMeter Compliance Review - email policy monitoring
Compliance with Regulations
MailMeter Compliance Review monitors email content against lists of words you selected. Any message that is flagged is included in a report for a reviewer / auditor where they can "tag" messages and include comments. A compliance officer can track all reviewer's activities.
Acceptable usage monitoring examples
- financial services terms - meeting FINRA rules
- inappropriate words - jokes, slang, ethnic slurs, age discrimination, cursing
- dangerous words - gun, bomb, bullet, kill, etc.
- trade secrets, secret projects, important deals
Speed up the review process
For business or regulatory purpose you may have to review all or a percentage of email. MailMeter Compliance Review automatically searches the content of emails — for any group of users — over any time period. It delivers a report by group to designated reviewers of any word list matches.
In minutes a reviewer can read the flagged emails and mark them for further review or take action to correct inappropriate behavior.
Managers can spend more time working with their team knowing MailMeter Compliance Review is analyzing email content and will let them know if there are any unacceptable messages being sent or received.
Rules by group
If you need different rules for sales, traders, executives, new employees, or troublesome staff that need extra monitoring, MailMeter Compliance Review easily sets up different rules and word lists for each group.
MailMeter Compliance Review in action
Setting up a CR plan is easy:
- Name the plan or reason for the monitoring
- Set the schedule - daily, weekly, monthly, one time
- Select the group of users from the address book
- Pick the time period - yesterday, last week, last month, custom date range, etc.
- Pick the word list to use
- Select the reviewers to receive the report
- Select the "tags" available to the reviewer group
Reviewers stay focused
Reviewers receive lists of messages that the need to review. MailMeter Compliance Review tracks the number of messages, amount reviewed and amount not completed by the due date. A compliance officer can easily manage multiple reviewers across many plans.
Messages are easy to read
Just click on a Subject line to open a message. Attachments can be opened also.
Message reviews are tracked for auditing. Revewers can add annotations and tags to any messages.
Messages can be exported
Any group of messages can be selected for export to PSTs.
How MailMeter Compliance Review Works
MailMeter Compliance Review is a browser based application that a user logs into (or is automatically logged in using Active Directory). A compliance officer can create new plans, modify existing plans, and delete reviews.
The MailMeter scheduler runs all activated plans according to their ferquency schedule. Messages are selected for review based on the plan criteria - users, percentage sampling, data range, tags, etc.
Message content is compared against the word list for a plan. Any matches cause the message to be placed in a report - list of messages for the reviewers specified in the plan.
A reviewer receives a notification to review messages. Reviewers can be one of many, require multiple reviewers, or mulitple reviewers from different reviewer groups.
Messages are reviewed by opening a message or by checking a "Reviewed" tag box - depending on the plan criteria.
Pricing
MailMeter Compliance Review permanent licensing is priced per active mailbox.
Annual Maintenance Fee: includes technical support
(email - live chat - phone), updates, upgrades, and fixes.
Remote Installation Assistance: WebEx session by our technical support team
- Validate completion of the pre-requisites including permissions and database connectivity
- Installation of MailMeter Compliance Review - assist you with wizards
- Demonstrate plan creation and reviewer process
MailMeter Compliance Review Resources
View a 3 minute MailMeter Compliance Review demonstration.
MailMeter Compliance Review Datasheet
