Archiving Best Practices

File Archiving Best Practices

Your file server storage usage is constantly on the increase and it’s easy to overlook the fact that your servers only have an finite amount of space. Eventually, you are going to run into problems; either the backups won’t run or don’t finish in time; or you completely run out of storage space.

The fact is that you can’t manage what you can’t see. When it comes to deciding what files you can delete, if you don’t have an easy way to get reports on file server usage, it will result in an uninformed decision when you try to free up space on your hardware.

Without file reporting software, it’s tough going to your boss to justify new hardware when you have no real evidence or insight into what happened to all the space. Managing hundreds of gigabytes or terabytes of data can be a nightmare at the best of times.

Best practices for file archiving begin with having access to easy to use tools for reporting, analysis, and automated polices for archiving. Waterford Technologies provides affordable, easy-to-install file archiving and reporting tools to make your job easier.

4 File Storage Best Practices

Best Practice #1Understand Your Server Storage Usage

FileAnalyzer reporting and analysis tools give you understanding and insight into your file server storage usage. No more flying blind or weekends wasted desperately searching for storage relief. With File Analyzer, you will immediately see how your file storage is being used and, more importantly, wasted.

Best Practice #2Regularly Clean Up Your Storage

FileAnalyzer provides you with the reports you need to see see the oldest and most duplicated files on your server and get clear vision into the “junk” that needlessly fills up your file servers. From any report, click on a file or folder and toss it into the trash to remove the files from your file server and free up valuable disk space.

Best Practice #3Set Storage Goals & Use Automated Policies

FileArchiver has automated policies that can free up space on your file servers. Files that are older than a specified time period, deemed unnecessary, or simply unused are automatically moved to a file archive where they are compressed, encrypted and stored for automatic retrieval. You can even have different policies for different folders.

The original file location contains a tiny 1K shortcut link “stub” which automatically retrieves the file from the archive. FileArchiver also compresses, encrypts, deduplicates and single instances your files into folders on lower cost storage which will also reduce your long backup time even more.

Best Practice #4 – Download FileAnalyzer Lite for Free
File Analyzer Trial
In a today’s economy, you have daily pressure to reduce costs and deliver more value. FileAnalyzer and FileArchiver are the easiest and most affordable way to implement file archiving best practices to free up storage space, reduce backup times and improve your enterprise document management processes.

Download our free version of FileAnalyzer today and gain an insight into how your storage is being used and how much storage space you could save by implementing a file archiving solution.

If you would like some more information or a customized demonstration of our file archiving and analysis solutions, please get in touch with the team at Waterford Technologies by clicking here.