What Are the Benefits of Data Archiving?

Do I Need Data Archiving

Do I really need to buy data archiving software?

Gary White – Waterford Technologies

Using a data archiving solution is still the best and easiest way to manage your data archiving requirements, identify and target files that are no longer in use and get them off your Tier 1 storage and onto less expensive locations.

What we class as critical data to our organisation changes continuously and over time, as the amount of data stored in an organization grow, we accumulate more and more redundant data. So, why not change the location of non critical data to a cheaper location?

Still unsure of how a data archiving solution can help you and your business? Below are just some of the advantages your organization can benefit from.

Data Discovery

Implementing a data archiving solution allows you and your end users to more easily locate necessary files. Spreadsheets, text documents and presentations are critical to an organisation for their day to day business needs. You know they are there and with a an archiving solution you will know exactly where they are.

Data Visibility

As part of the file archiving process, the data stored on your servers is analysed, classified and indexed. The files on your server are then easily searchable providing you with insight into the data stored on your servers.

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Data Management

Data duplication takes up an average of 20% of data allowances on your system. An archiving solution allows you to identify this redundant data and remove it. You can also clean and purge unneeded files and remove older files from file servers and replace them with “stubs” without disrupting end-users.

Reduce Backups Windows 

With continuous data growth, backup times are now stretching to 16, 18 or even beyond 24 hours. With a copy of your files in the archive you can control your backup times as there is no need to backup old historical data. This in turn frees up Tier 1 storage, reduces media backup costs and improves RPOs and RTOs.

Report on Data

The ability to accurately report on your data allows you to pinpoint and identify improper usage, wastage and abuse of your organization’s Tier 1 storage space. Viewing files by server, owner, size, type, name, oldest, newest, largest or most frequently changed can help you perform an in-depth analysis.

Protect from Accidental Deletion

Simple policies and rules such as “When file is deleted, do not delete the copy from the archive for 30 days” can protect files from accidental deletion. Searching backup tapes to restore an individual file is not fun and not a good use of your time. Archiving allows very granular access to data, offering end users access without  IT help-desk intervention.

Server Consolidation

Removing old files, redundant data and deduplication across your file servers can save you around 60% to 70% of your file storage space. In addition to freeing up valuable space wasted on useless data, this can help your organization to consolidate its servers.

Still Unsure About Data Archiving?

If you are unsure of how a file server archiving solution can help your organization, File Analyzer Lite can help. Our free software allows you to analyze how your server storage is being used and identify the type of files on your server, their average age and which types of files are dominating your storage. You can also identify how much space you could save by implementing an archiving solution.

If you would like more specific information on how file archiving can help your business or would like to arrange a personalized demonstration of any of our solutions, please get in touch with the team by clicking here.

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