The Retention Manager module is a flexible and powerful option for organizations that need more granular control of retention and destruction of email. It gives you the ability to create multiple retention categories and assign departments or specific users to different periods.
One of the greatest assets of an email archive is the control over the retention of messages in the archive.
- Protection from accidental or wilful deletion
- Record business transactions – orders, change orders, agreements, modifications, etc
- Meet regulatory requirements – Sarbanes-Oxley, FINRA, HIPAA, BASEL II, etc.
Retention Manager evaluates the policy rules each time it runs. If you change your retention policy, it is immediately put into effect.
In combination with MailMeter Investigate, MailMeter Retention Manager can protect individual messages from deletion — instead of a hold on a user you can just hold specific messages. With MailMeter Investigate you can select messages from any search and “tag” them with a legal hold indicator. The tags can be related to specific cases or requests. When a case is completed the tags can be removed and the messages are purged according to the retention periods. Any message that is past its retention period is not displayable to any recipient – just to the Investigate user.
If there are messages that MUST be deleted from the archive immediately, MailMeter Investigate can identify them and MailMeter Retention Manager will purge them on its next scheduled run. Contact Us for more information.