MailMeter Storage Manager

Microsoft Exchange and Lotus Domino

Eliminate PST/NSFs, mailbox quotas and long backups

Storage Manager is the only solution that truly reduces overall email storage in your organization by up to 90%, improving server reliability and performance, reducing back up costs and times, and giving your users access to any email they ever sent or received, eliminating the need for PSTs. In case of server down time, Storage Manager reduces email server restore time. This is email management software that you can trust; for example:

One customer recently reduced their email store from 540GB to less than 100 GB within one week.

Storage Manager dramatically reduces the size of your email databases by “stubbing” attachments on messages – inserting a link to the attachment that was automatically captured into the MailMeter repository – that meet your email management criteria (age of message, which folder it is in, type of attachment, or by size of attachment). You also benefit from Single Instance Storage – instead of having the same attachment in many mailboxes – there is one attachment linked to all relevant mailboxes.

MailMeter email management

Email management with MailMeter ensures that your backups run faster, recovery is quicker, expensive storage is reduced, and users’ mailboxes are smaller.

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Reduce the size of your email server storage by 50 – 80%

MailMeter Storage Manager dramatically reduces the size of your mail server by “stubbing” the largest portion of the email: attachments. Use MailMeter Storage Manager to “stub” any attachment replacing it with a shortcut link (“stub”) to a copy of the attachment in the Mailmeter Storage manager repository. The user simply clicks on the link to open the attachment in its normal application.

Advantages

You control the amount of space saved by adjusting the time settings or creating special settings for specific folders, attachment types, or attachment sizes. For example, set the stubbing rules at 5 days for Deleted items, 5 days for Sent Items, 30 days for ZIP files not in Deleted or Sent folders, and 1 day for attachments over 5MB in size, and a default of 180 days for all messages that don’t meet the criteria in the other rules.

MailMeter Storage Manager stubs only the attachments, not the email messages themselves, allowing you to save network traffic and making it seamless for users.

Reduce Email Storage

MailMeter Storage Manager will make a positive impact on your email environment overnight.

  • Reduces backup times - less data means less time to back up and less media needed. Faster backups means faster recovery since there is less data to a mailbox or server
  • Improves reliability - email servers were not designed as document storage systems – they are intended for fast delivery of important messages. Outlook and notes run faster when Storage Manager is installed since mailboxes are smaller and load faster!
  • Say goodbye to mailbox quotas - instead of pushing the burden of housekeeping to users, MailMeter Storage manager is continuously optimizing mailboxes to trim off as much space as your rules dictate
  • No More PSTS! - with smaller mailboxes your users won’t have to maintain personal storage files of their email. Put the messages back into their mailbox and let MailMeter Storage Manager shrink them down automatically

How MailMeter Storage Manager Works

MailMeter Storage Manager is scheduled process that runs according to the schedule you set – daily, weekly, or monthly. You set the rules for stubbing and select all or specific mailboxes to stub.

MailMeter Storage Manager connects to Exchange or Domino with the MailMeter service account credentials and goes through all messages in every mailbox. If a message meets the rules criteria, the attachment is removed (stored in the archive repository if not already there) and replaced with a stub link.

No client software – no user installation

Stubs work with any email client (OWA, Macintosh, mobile devices – Blackberry, iPhone, iPad, Android, etc.) – no software is required to be installed. The stub link is a pointer to a web service on the MailMeter server – IIS is required. You can use SSL security for the links. If you want to have stubs active outside your network, set the web service up with an external address.