File archiving best practices

Your file server storage usage continues to grow by leaps and bounds until: either one day the backups won’t run or don’t finish in time, or you just run out of storage space. You can’t manage what you can’t see. If you don’t have an easy way to get reports on file server usage, it will result in am uninformed reaction when you try to  find free space as your hardware fills up. What files can you delete? Without file reporting software, it’s tough going to your boss to justify new hardware when you have no facts or evidence of what happened to all the space.

Managing hundreds of gigabytes or terabytes can be a nightmare. File Archiving Best Practices begin with having easy to use tools for reporting, anaylsis, and automated polices for archiving. Waterford Technologies provides affordable, easy-to-install file archiving and reporting tools to make your job easier.

File storage best practices

• Best Practice #1 – Understanding: File Analyzer reporting and analysis gives you the understanding and insight into your file server storage usage. No more flying blind or weekends desperately searching for storage relief. With File Analyzer, you will immediately see how your file storage is being used and wasted
• Best Practice #2 – Clean up: File Analyzer gives you reports where you can see the oldest, most duplicates, and clear vision into the “junk” that fills up your file servers. From any report, click on a file or folder and toss it into the trash to remove the files from your file server and clean up disk space
• Best Practice #3 – Set a storage goal and use automated policies: File Archiver has automated policies that can free up space on your file servers. Files that are older than a specified time period, unneeded, or unused are automatically moved to a file archive where they are compressed, encrypted and stored for automatic retrieval. You can have different policies for different folders. The original file location contains a tiny 1K shortcut link “stub” that automatically retrieves the file from the archive. It’s seamless to users. Files are shrunk and de-duplicated on to lower cost storage. File Archiver packs your files (compressed, encrypted, de-duplicated, single instanced) into folders on low cost storage that reduce your long backup time even more.
• Best Practice #4 – Use our Free Storage Savings Estimator to see how much space can be saved with our file archiving solution.

In a today’s economy, you have daily pressure to reduce costs and deliver more value. File Analyzer and File Archiver are the easiest and most affordable way to implement file archiving best practices to free up storage space, reduce backup times and improve your enterprise document management processes. Call us today for a personalized quote.