Five Questions Your Company Needs To Ask in Preparation for an eDiscovery Request

eDiscovery

eDiscovery – The Important Questions

Mark Mulcahy – Waterford Technologies

Preparing your company for a sudden electronic discovery process has  become a key requirement for any organisation faced with possible litigation or investigation.

But legal threats are not the only reason why a company may need to commence an eDiscovery process. For example, nearly all public sector organisations fall under Freedom of Information (FOI) legislation requiring them to have an accurate mechanism to locate all relevant data. Or how about a case when HR needs to establish if inappropriate emails were circulated within an organisation?

Both of these examples would see an e-discovery process swing into action as would an enquiry from the Financial Regulator who let’s not forget has the authority to arrive at an office and demand access to data.

All kinds of electronic data from emails to spreadsheets to images and documents must be made readily accessible in its original form in case of any of the above scenarios. Failing to do this could have serious consequences for the company.

Whatever the issue your company is facing there’s some important questions your organisation has to face up to:

  1. Can we do the eDiscovery ourselves or will we need to dip our hands in our pocket and hire an external agency?
  2. Do we actually have access to the company’s email data?
  3. How long will it take to locate all of the required data?
  4. When a search is run do we capture all of the relevant data?
  5. How do we know this was the exact email which was sent / received?

As a business owner it’s your responsibility to offer up the answers to these questions. And you’re going to have to do it with the confidence that any threat to your business can be combated.

If you’re struggling to answer any of these questions than it’s pretty clear a new solution is needed: archiving electronic information in a manner that fits the conditions imposed by e-discovery.

Email archive software will archive email correspondence immediately upon entry to or exit from company servers, preserving the integrity of all electronic content. This will be indexed and stored for timely access and retrieval in the event of an e-discovery request.

MailMeter is a secure and reliable email archiving solution. With MailMeter, you can reduce your email data by 80%, eliminate PSTs forever, provide detailed analysis and drill-down reporting, become legally compliant and recover deleted email instantly.

To find out more about how you can meet your eDiscovery challenges please Talk to Us.