10 Things To Avoid Having on Email

Avoid Unnecessary Hassle

It is good business (or common) sense to avoid using certain information, terms and content on your business systems. Besides leaving yourself and your organisation open to legal problems if a case were to come up, the daily headlines of massive Data breaches means that what you might think will never be seen outside of your network could be front page tabloid headlines tomorrow!

Person Viewed through Magnifying Glass
Under Scrutiny

 

 

 

 

 

 

 

 

 

 

 

Top 10 Types of Information to Avoid

Sensitive personal data is defined in the current Data Protection Acts as any personal data including:

  1. Racial or ethnic origin of the person
  2. Political opinions or leanings of the person
  3. Religious and or philosophical beliefs of the person
  4. Whether the person is a member of a trade union or not
  5. The physical/ mental health or condition of the person
  6. The sexual preference or orientation of the person
  7. Health, genetic or biometric Data
  8. Criminal offences or allegations of criminal offences by the data subject
  9. Legal proceedings for offences or allegations of criminal offences by the data subject
  10. Details of disposal or sentencing of any court in such proceedings.

You should avoid transmitting the Personal and Personal Sensitive Data of your employees, coworkers, clients etc. by email whenever possible.

As it stands, the current Data Protection Acts need the explicit consent of the person about whom the data relates for this type of Data to be processed legitimately. New Compliance legislation is coming into force (GDPR and many more globally) and huge fines will be levied for being non-compliant.

Waterford Technologies offer Free Data Strategy Reviews to enable you to see what you have on email and file servers and take appropriate and timely action to clean it up.

Contact us today for a confidential chat about your Data.