Following on from our recent blog post on Why You Need to Conduct an Email Audit, here we have decided to take a look at some of the key features that may be included in an email audit.
Photo credit C-SPAN.org
Did Lost Email Lose Hillary the Presidency?
By Paul Coyle – Waterford Technologies
While the world reconciles itself to the unexpected outcome of the US presidential election this week, the questions about why this unpredicted upset came about are already flooding our newsfeeds across all media. With overwhelming betting odds on a Clinton victory on the day of the actual election, it was certainly an outcome that almost nobody could foresee across the globe.
Why your organization needs an email policy
Email has quickly become one of the most used business tools over the past couple of decades. While the benefits of email are clear to see, the sheer volume of messages sent and received on a daily basis makes the thought of monitoring communications daunting. This is why implementing an email policy is so essential.
FBI Are Now Involved!
Aoife Tóibín – Waterford Technologies
Looks like Hillary Clinton’s problems aren’t going to go away any time soon. The importance of data management should not be underestimated. Clinton has maintained her innocence saying “I did not e-mail any classified material to anyone on my e-mail. There is no classified material,” “I’m certainly well-aware of the classification requirements and did not send classified material.”
Gary White – Waterford Technologies
There is a lot of talk about the invaluable benefit of having an archiving system when it comes to eDiscovery, records retention, audits, and disaster recovery. But a recently emerging benefit is that of data mining! Companies have realised that data mining can enhance revenue streams among other things.
New legislation due to arrive in the coming months
Fiona Mulvaney – Waterford Technologies
It’s about three years since the European Union first announced that it was going to do a complete over haul of data protection. Recently the EU has indicated that the widely-awaited General Data Protection Regulation (GDPR) will come to fruition before the end of the year. No matter what your type of business you are in be it financial services, healthcare, the legal sector, manufacturing or the public sector, this legislation is coming & it will have major implications not only for the way data is handled, processed and stored but also on how to deal with requests from individual citizens to search, delete or forward data.
Whether your company is conducting due diligence during merger negotiations or enforcing an SEC-mandated silent period, you must commit to ensuring corporate email compliance with control of your email system. I am constantly talking to clients about the various features of MailMeter and how they can help our clients to ensure corporate email compliance.
Can Emails Be Used As Evidence in Court
Peter Sweeney – Waterford Technologies
You may think that an email is accepted as a reliable document in court these days and using it would be as simple as printing it off, showing that the contents prove your case and going home with a judgement in your favor.
However, particularly in the UK, things are not so simple. The authenticity and reliability of the document will be subject to scrutiny by the court before it is accepted and may be subject to attack from the other party in the case.
Using Personal Devices for Work Purposes
Jessica Bakkers – Waterford Technologies
Bring Your Own Device (BYOD) policies are becoming a common practice across many organizations. Historically, technological advances within an organization have had a significant impact on increasing budgets. Updating and replacing outdated systems can lead to a large yet necessary expense. Companies are constantly challenged to keep up to date with their evolving clientele. Implementing a BYOD policy has benefited the company as well as the employee in different ways. From the company’s perspective, they no longer need to purchase expensive, stationary equipment. From the employee’s perspective, they can use a smartphone or tablet that they are comfortable using to access their work email, applications and data.
We sell Email & File Archiving & Compliance Software but it’s our post sale service that makes us different!
Fiona Mulvaney – Waterford Technologies
We have been talking to customers for over fifteen years about our email and file archiving compliance solutions and we have been listening to IT Managers describing the many challenges they face on a daily basis in managing their email & file data. Challenges such as PST file management issues, performance & reliability issues with email servers, long & costly back-ups, creaking email servers trying to cope with large size attachments, file servers bursting with data, not knowing what type of data is on those servers, feeling blindfolded when putting another request to buy more storage as the comment Finance make is “you only bought more storage six months ago”.