There is a perception that Unstructured Data is a problem – a huge mass of email and file Data unexamined in a repository, growing daily as a result of doing business online. The truth is that it can be a significant concern for Data Managers if they cannot see where it resides, what comprises it and how to make a plan to manage it. But what about the untapped opportunity in this Unstructured Data set? Imagine if it could be analysed, managed and monetised – how would it transform your business?
GDPR – Data Opportunity Knocks
As the deadline to GDPR looms closer, Data projects are starting to get into the granular level – looking at what particular Data sets are in scope for the regulation and getting the right people, processes and technology in place to manage them. With this exercise comes a rare opportunity to draw a line in the sand and take stock of what is in the Data silos and make a plan to maximise the value of it for the business.
Proper Data analysis will bring all your Data assets to light and with the right team in place – one focussed not only on risk mitigation and compliance but also deriving the commercial value of these assets, a chance to utilise a properly consented and clean database is there for the taking. Getting Data Managers and analytics stakeholders involved in the project as well as the right DPO or external consultants will release the business potential in hitherto dark assets.
Creating and leveraging a forward-thinking team will bring rewards in the future and the GDPR project is a perfect opportunity to get the right balance in a project team to mandate the compliance and also exploit the commercial aspects of the project. Don’t miss out on a chance to get these stakeholders talking and reap the rewards from the activity.
“Data and analytics leaders should increase awareness of how better business outcomes can arise from changing how their organization handles personal data” says Lydia Clougherty Jones, research director at Gartner.
Analysis, Policies and Action
- Any Data Strategy worth its salt will begin with a comprehensive analysis of all your Data – the Structured (CRM, ERP, Accounts and Stock Management systems) and the Unstructured (emails, spreadsheets, word processing, image, video etc.).
- Setting up policies to proactively manage Data to mirror your organisation’s policies on archiving, deletion, review and retention are key to maintaining oversight of all Data assets. If these policies are set up correctly from the outset, it means that audit day need not be filled with a sense of dread and that you can get the maximum value from all your Data.
- Taking decisive remedial action on discovered Data is very important. Identification and removing redundant and obsolete Data at the outset and setting the correct policies to deal with ongoing Data being created daily allows you to make decisions based on your facts. You can then decide to delete, archive, retain identified Data and only keep the valuable assets on expensive Tier 1 storage, driving massive ROI on storage and commercialising the Data you retain for everyday use.
Waterford Technologies for Unstructured Data
Unstructured Data (email and file) is our business – we provide the toolset and expertise to get a concise handle on it .
We help thousands of customers daily to analyse, manage and take action on their hidden Data sets, giving them the software tools to manage themselves or the Managed Service to guide them through projects.
Talk to us today about your free GDPR Data Consultation.
At present, eDiscovery is centred around production of vast quantities of emails and file records as quickly as possible for a legal engagement. The entire mindset is purely reactive and organisations are trying to perform searches of their Data without existing adequate management – in some cases none at all – and delaying the outputs or including results that should have long been deleted or properly archived. This is costly, both in terms of time and bottom line and may have negative impacts in how quickly they can respond to cases.
Continue reading “Changing the eDiscovery Mindset”
By: Content Specialist, Keir Thomas-Bryant of Sage
The original blog can be found in its entirety here.
New Year, New You…
It is the first week of January and naturally we are being bombarded across all media with offers of health and fitness products and services to repair any festive damage. A huge amount of advertisements, peer pressure and reality TV shows will focus minds on meeting the challenge of getting fit for the year ahead.
Unstructured Data Challenge
Just like people, organisations can get bloated over time and a surplus of Data can clog the virtual arteries of business value. It is bad enough when the Data is Structured (in a database or CRM system) and therefore easily found but this can become a chronic problem when it involves the largely unseen Unstructured Data (email and file) that is generated on a constant basis in the normal course of doing daily business. Normally this is a challenge in itself but this year, we have the GDPR coming into force at the end of May.
Continue reading “Take Our Unstructured Data Challenge”
New Year, New Data Management Project
On January 2nd, most people will be returning back to work after a Christmas project of greatly reducing their food and drink reserves.
But January will also mark the beginning for a lot of organisations of finally tackling the impending GDPR regulation, coming into effect on 25th of May 2018, which will change how companies can process and control the personal data of EU citizens.
According to our recent survey results, just under 50% of companies have an active project to address GDPR concerns, this leaves approximately half of companies to get the ball rolling.
Continue reading “Project Planning for GDPR”
Fallout of a Data Breach
While the headlines of the Bank of Ireland internal breach loomed out of the newspaper stands over the weekend, no doubt causing huge embarrassment for the staff involved, it provides a perfect example of what will be punished strictly in a few short month’s time, when GDPR is in full effect.
Continue reading “Bank of Ireland Breach – A Cautionary Tale”
Avoid Unnecessary Hassle
It is good business (or common) sense to avoid using certain information, terms and content on your business systems. Besides leaving yourself and your organisation open to legal problems if a case were to come up, the daily headlines of massive Data breaches means that what you might think will never be seen outside of your network could be front page tabloid headlines tomorrow!
Continue reading “10 Things To Avoid Having on Email”
File Server Disk Management
One of the most often stated goals of a system administrator is Reducing backup times.
While file server storage continues to grow and grow, eventually one day the backups won’t run or won’t finish in time. As a result you try to find free space on servers. But what files can you delete? It’s tough going to your boss to justify new hardware when you have no facts or evidence (from true insight on your data) of what happened to all the storage space.
Continue reading “File Server Management – Reducing Backup Times”
The cost of storage keeps skyrocketing
Your file server storage usage will continue to increase until:
- Backups no longer run or don’t finish in time; or
- You will finally run out of storage space; or
- Use an affordable and easy-to-install file Archiving solution.
Continue reading “File Archiving – Why is the ROI both Huge and Instant?”